Frequently

There is one way to send invitations for your employees to join ITP app:

This is where you can add or edit your organization details like:

• Organization Name: Name of the organization, it will prepopulate from on boarding process and can be editable.

• Organization Address: Detailed address of your organization.

• Owner: Select owner from dropdown list.

• Time Zone

• Date Format: Selected date format get applied to all the modules where date is present.

• Default Hourly Rate: Default rate per hour for any service provided to clients.

• Business Phone/Mobile Number

• Base Currency

• Email Recipients: To whom activities report you want to send based on send email report settings.

• Send Email Report: Activity reports are sent to recipient on daily or weekly or monthly basis and at what time.

• Company Logo: jpg or png format

Locations are the different offices located in different cities or countries. The default organization location is displayed on top with address details. You can add a new location by clicking on “Add Group” button. The right panel will open to add details of the location. Added location will display on locations list. Filter By Location used to filter location by city. You can edit or delete any location from the list. You can assign users to various locations from the manage user module.

You can select the location from the Location dropdown and add working and tracking days settings for the users under the selected location.

• Working Days are the days when you want your employees to work in a week along with shift timings.

• Select the Location

• Select Working Days

• Work Starts

• Work Ends

• Minimum Hours - It will auto calculate from start and end time.

• Turn on/off Flexible Working Hours option if it is applicable to the users from the selected location.

Tracking Days are the days when you want to track the activities of your employees by giving a start time and end time. The agent app will track the activities of employee machines based on these settings.

• Select the Location

• Select Time Zone

• Select Tracking Days

• Tracking Ends

You can add Public Holidays for multiple locations by clicking the “Add Holiday” button. It will open a right-side panel to add details of the holiday(s).

• Click on “Add Holiday” button

• Select Holiday Date

• Enter a Holiday Name

• Select the location from “Applicable for” dropdown to add holiday for selected location.

• Add Description

• Click on Save

• This added holiday will reflect on the user calendar in Time Off module.

• You can edit or delete any existing holiday present on the holiday list.

You can setup your employee activity capture settings from the capture settings menu. Where you can set up screen capture and tracking settings.

Screenshots:

From this section you can enable Screen Capture functionality:

• Enable Screen Capture - This will turn on your employee screenshot capturing feature.

• Blur Screen Capture - This capture blurs the screenshots on employee machines.

• Screen Capture Interval (Min) - You can set up the time frequency of screen capture by selecting minutes from the dropdown.

• Screen Capture Quality - You can setup the quality of captured screenshots from this option.

Tracking:

From this section you can Enable/Disable tracking:

• Enable / Disable App Tracking - It will disable the application tracking of employee machine from agent application.

• Enable / Disable URL Tracking - It will disable URL tracking of employee machine from agent application.

• Enable / Disable Private Time - Employee cannot use Private Time option if it is disabled from company profile.

• Idle Time Tracking - This defines when you want to track the user activity as idle.

• Offline Time

• If enabled, employees can add offline time from productivity bar, and it will automatically add to active time.

• If disabled, employee cannot add offline time from productivity bar.

• If Approve Only is selected, then employee can add the offline time, but it will not get automatically added to active time. It first goes to the manager for approval. Once the manager approves the offline time it will get added to active time.

Users can add Organization Units from Settings > > Organization Unit.

Root Unit is the default organization unit; all other units should be added under root unit.

To set up Organization Unit, user need to click on “Add Root Unit”

• Enter Root Unit Name

• Enter Description

• Upload picture for root unit and save.

This will create the root unit of the organization.

Now user can add multiple sub-units under root unit by clicking on three dots present on root unit.

The Admin can add a user by clicking on the unit and from right side panel click on “Add Users” button.

Once clicked, the panel will open a list of all existing users in the organization.

If the list is blank, then admin needs to invite the users first.

Selected user from the list will get added to the selected unit.

Admin can remove any user from any unit and assign different units to the user, it can be done from Manage Users >> Edit users' field.

Users can click on three dots present on unit and click on edit unit option.

This allows the user to edit the name of Organization Unit, Description, and Image.

User can delete the Organization Unit by clicking on three dots.

User cannot delete “Root Unit,” only an Admin can delete “Root Unit.”

• Tracks the Applications and Websites used by user and the time spent on each application.

• Captures Screenshots based on screen capture time set on company profile.

• Captures Blur Screenshots.

• Calculates mouse events of employee machine.

• Tracks live locations of employee and time spent on each location.

• Tracks private time of user.

• Tracks Idle Time and Offline Time of user.

You can add your away time from my time off section by clicking on “Add away time.” Away time can be added by the employee to apply for a leave. OR manager can also add the away time for any employee of the organization, it can be business trip/conference.

• Select Team and Member

• Select from date and to date

• Select Leave Type and if Half Day is selected then select First Half or Second Half

• Select Away Time Type

• Add Reason for Leave and click on Save.

You can see the history of the selected team and team members added away time on the right side.

Added away time will display in my time off list. Here you can filter the away time by “away time type and status” to see if the away time approved, rejected or pending. Users can export the list to pdf or excel. You can sort the records by selecting Newest on Top or Oldest on Top. On top of the list, you can see Available Balance of Leaves, Currently Booked Leaves, Balance After Booked, Estimated Balance.

This tab represents the calendar view of all added away time by the employees. You can see the calendar in Monthly/Weekly and Daily view. Each Away time type represents with the color on calendar. If you click on any added away time, you can see the details on right side panel. The filter option is present to filter out data by Reporting location of the user, filter “By Project,” filter “By User.” Search option is used to search by entering any keyword.

From this section the Admin or the Approver can see the requests received for Leaves from the users. Approver can click on any record from this list and can approve or reject the request. Approver can also perform approve or reject action on multiple leave requests by selecting the checkbox on the list.

• Click on the gear icon in the top left corner.

• Click on the Products and Services menu

• From Products tab click on “Add Product”

• Enter a Name for your product

• Add Description if you would like (optional)

• Add Pricing Information like Rate and Code.

• From Settings, Click on Add Taxes to include up to two taxes every time it is invoiced. (You can add up to 5 taxes and can only apply two taxes out of five)

• Click on the Save button.

Newly created products will be displayed in the Active Products List.

Services are used under the project where clients get billed for provided services. You can bill an hourly or flat rate for the work you are doing. Different services can be used while tracking time, so your clients know exactly what you are billing them for. You can also see where your time is going so you can estimate and bill for Projects more accurately.

To create a new Service, follow below steps:

• Click on the gear icon in the top left corner

• Click on Products & Services menu

• From Services tab click on “Add Service”

• Add Description if you would like (optional)

• Add Pricing Information like Rate and Code.

• From Settings, Click on Add Taxes to include up to two taxes every time it is invoiced. (You can add up to 5 taxes and can only apply two taxes out of five)

• Check the Billable checkbox if you want to make the service billable for the client.

• Check “Automatically add this service to all new project” to add this service automatically while creating new project.

• Click on the Save button.

Newly created products will be displayed in the Active services List.

Archived List:

• This is the list of records which have been archived by the user.

• User can restore the archived record to Active list.

• User can delete any record from archived list and that deleted record will display in deleted list.

• Users cannot edit archived records.

• Bulk option is present to Delete or to Restore multiple records.

• Export option is used to export the list in pdf or excel file.

Deleted List:

• Records which are deleted from Active and Archived list will display in deleted list.

• User can restore deleted record to Active list.

• Users cannot edit deleted records.

• Bulk option is present to Delete or to restore multiple records.

• Export option is used to export the list in pdf or excel file.

• The delete option from deleted list will delete the record permanently from the system and there will be no option to restore that record.

You can add new projects by opting for the Flat rate project or hourly project option.

Flat Rate Project: Select this option to start a project and charge a flat rate.

Hourly Project: Select this option to start project and charge hourly rates for tasks done on the project.

• Enter Project Name, Description, And Image (Logo of the project)

• Select Client

• Add Project Duration, Flat Rate, Start Date, End Date, Billability

• Assign team members with their Start Date, End Date, Hourly Rate and Min/Max Hours to be spent on the project on a weekly basis.

• Add Project Services (It will display from products and services module)

• You can change project type from the Project Type section available on the right side of the settings in Add New Project screen.

• Select Time Off Approver who can approve the time off, of the team members.

• Select Timesheet Submission Frequency and Timesheet Approver

• Users can add three levels of timesheet approver who can approve or reject the timesheets of this project.

• Select Client Approver

• Approver window is the time provided for approver to approve or reject the time off or timesheet of project team members.

Any Project's details can be viewed by going to the Projects section and clicking on any Project.

Header sections has project details: Project Logo, Project Name, Billability Status, Client Details, Project Services, Start Date, End Date, Project Creation Date Progress Bar, Project Manager, Program Manager, Created By, Count of Team Members, Tasks Count, How Many Days Due.

Users can edit the project information by clicking on pencil icon.

There are six tabs present on the project's details page:

• Team: All assigned Project Team Members are displayed with their profile image.

• Allocation: Calendar view to see team members allocation on the project with public holidays and team member’s leaves.

• Tasks: List of tasks added under this project

• Activities: Real time activities of team members which tracks from agent application

• Timesheet: List of timesheets submitted by team members

• Invoicing: List of invoices created for the client

Archived Project List:

• This is the list of projects which have been archived by the user.

• Users can restore the archived project to Active Project list.

• User can delete any project from archived project list and that deleted project will display in deleted project list.

• User cannot edit archived projects

• Bulk option is present to Delete or to restore multiple projects.

• Export option is used to export the list in pdf or excel file.

Deleted Project List:

• Project which are deleted from Active projects and archived projects will display in deleted projects list.

• User can restore deleted projects to active projects list.

• User cannot edit deleted project

• Bulk option is present to Delete or to restore multiple projects.

• Export option is used to export the list in pdf or excel file.

• The delete option from deleted project list will delete the project record permanently from the system and there will be no option to restore that record.

There are six categories defined by in time pro, which cannot be edited or deleted. You can only add or remove applications from these categories.

Default categories:

• Office Apps

• Development Tool

• Social Media

• Internet

• Entertainment

• Other

You can add a new category by clicking on “Add category” button, enter category name and description, select applications you want to add under category and click on Save. Newly added category will display on category list. You can see the application count present in each category-on-Category list. You can edit the category details from the action option. If you want to see applications present in any category, then you can select view application option from action.

This is where you can see used applications and websites of the employees in neutral state. You can differentiate the applications by selecting category from left side. Productivity definition is where you can define these used applications as productive or unproductive. Based on this application definition productivity bar displays data in time and attendance page of activities module.

• From neutral tab, select the application from checkbox and click on “Move to Productive” or “Move to Unproductive” based on your preference.

• Once you move the application, it will display in productive or unproductive list.

The productivity of employees is calculated from time spent on productive applications.

If you want to make any application productive or unproductive for organization unit then, you can define the application productive or unproductive by selecting the organization unit from “Select Organization Unit” dropdown.

If you want to make any application productive or unproductive for any project team members, then you can select the project from “Select Project” dropdown.

If you want to make any application productive or unproductive for any user, then you can select the user from “Select Team Member” dropdown

Please Note: Productivity Definition is the global definition settings which is applicable for all the employees in the organization and if any user has separate definition settings, then the productivity gets calculated based on individual settings and not by the global settings.

You can create a custom formula for the calculation of employees’ productivity. The productivity score will be calculated as a ratio of the sum of activities that you consider productive or neutral and employees active time, office time.

you can see the productivity calculation in percentage on Activities > Real Time Tracking > Team Tracking page, where the productivity of all active employees gets calculated based on the formula selected in productivity definition.

This is where you can add, view, and manage the tasks for your team members. Go to Time Tracking >> Team Tasks and click on “Add New Task” button. A new tab will open to add new tasks.

• Select the Project

• Add Task Name

• Assign it to the member who you want to work on the task

• Add Task Description

• System Info (optional)

• Select Priority, Severity of the task

• Select Activity Name

• Add Original Estimate of the task

• Select Billability Status

• Add Attachment (optional)

• Click on Save

New added task will display on team tasks list. The user to whom the task is assigned will receive an email.

Team tasks is the list of all tasks from where you can add comments to any task. You can edit any task from the action option. Export to pdf and excel file option is present to export the list into pdf and excel file. You can see track history of the task by clicking on any task from the list.

You can filter the tasks by applying Filter by Project, Filter by User, Filter by Status. You can search for any task by entering any keyword in the search field. Sorting can be done by Newest on Top and or Oldest on Top.

You can delete any task from the action option. Active tasks cannot be deleted.

If you are looking to save time from adding each new task one by one manually, you can import your list of tasks in bulk instead.

This is where you can add, view, and manage the tasks for your team members. Go to Time Tracking >> Team Tasks and click on “Add New Task” button. A new tab will open to add new tasks.

• Click on “Import tasks” option from team tasks list

• From the popup download the sample file provided by system

• Enter your task data into the excel file by following the sample file

• Go to Time Tracking > Team Tasks > Import tasks > choose file

• Choose the excel file of tasks you want to import and click on Save

• Check notifications for import file status

Each user can see the tasks assigned to them in my tasks tab. It is where the user can track the time of the task by timer.

The header section of my tasks has:

• Total Projects: This is the count of projects where the user is aligned.

• Total Tracked time: This is the tracked time of all tasks on which user has worked.

• Arrived At: This time is tracked from the Agent App, when the user logs in for the day.

• Time At Work: Time user has spent from arrival to current time. On top of my tasks page a task timer is present. where user can select the status as needed, below are the status:

• Busy

• Idle

• Online

• Offline

• Private Time

• New: User can see newly added tasks in new tab. Each task has start button to start the timer of the task. Users can edit the task from the action option, it is used when user has worked on the task, but it is not tracked from the timer. Edit Task functionality gives the option to user to add the time which is not tracked from the timer.

• In Progress: Once the timer of a new task starts from new tab then task will move to in progress tab. Each task has a start button to start the timer and stop button to stop the timer whenever needed. Edit Task from action option is used to add the time on task which is not tracked from the timer. View Details from action option is to see attachments on the task and description. Once the task is completed user can mark it is complete by selecting the circle on task, this will move the task to completed tab. User can see track history of the task by clicking on task.

• Overdue: Estimation is present for each task, if user fails to complete any task in given time of estimation, then the task automatically moves to overdue tab. Start and stop button on each task is present to start and stop the timer of the task. Edit task from action option is used to add the time on task which is not tracked from the timer. View details from action option is to see attachments on the task and description. Once the task is completed user can mark it is complete by selecting the circle on task, this will move the task to completed tab. User can see track history of the task by clicking on task.

• Completed: Tasks which are completed displays on completed tab. User can start the timer of any task which is present in completed tab, once timer is started then the task moves to in progress tab. Completed task does not have option to edit the task. Users can view the details of a task from the action option. Users can see the track history of the task by clicking on task.

Users can filter the tasks by project, by task name. Search option is used to search by entering any keyword. Sorting has options to sort the task list based on Newest on Top and or Oldest on Top.

My Calendar is where the task is represented in calendar view. Users can view tasks on calendar based on the task status, user can select daily, weekly, and monthly view on calendar.

Users can integrate their Google and Outlook accounts to my calendar. When the Outlook or Google account is integrated, scheduled meetings associated with the account will display on my calendar. in time pro allow to join these meetings from my calendar.

A Timesheet is a collection of more than one-time logs of tasks. You can submit your timesheet from the projects tab. Projects you are aligned to are presented in the projects tab. You can select any project for which you want to submit your timesheet.

You can use the filter by project option to filter the project you want to see. Filter by billability status is used to filter projects based on billability status as Billable project or non-billable project. Search option is used to search any project by entering keyword in search field. You can select the date range from the top right corner to see projects and timesheets submitted under the project on selected time duration.

Follow the steps below to submit a timesheet:

• Go to Project tab >> Select the Project

• You will see a tasks list for which time is tracked from time tracking module (time will automatically display for the task from time tracking module)

• Select the date for which you want to submit the timesheet.

• Keep Show in Timesheet ON for the tasks which you want to submit under timesheet.

• You can add comments for each task.

• You can see Track History of the task when you click on any task tracked from time tracking.

• If you want to add any task which is not assigned/tracked from time tracking module, you can add it by clicking on add new task from bottom of the screen.

o From the right-side panel, you need to add task name and select it from dropdown.

o Select Start Date, End Date, and add time spent

o Select Billability Status of the task

o Click on Save

• Click on the Submit button from the top right corner

• If approvals are configured, then the timesheets will go to the approver.

• If approvals are not configured, then timesheets will be system approved. You can filter task by billability status from Filter by Billability. Search used to search any task from the list.

If you want to see your previous timesheets, you can select the date range from the top right corner. You can export your timesheets to pdf and excel file using export option.

Header part has:

• Estimated Billable hours: It is displaying from project module where admin adds estimated hours per week for each team member while creating new project.

• Logged Billable hours: Hours you have logged for the week.

• Remaining hours: This is the calculation of estimated billable - logged billable.

• Timesheet Frequency: This is defined at the time of project creation by admin.

Auto Save functionality is used when you have added tasks and time to the task, but you have not submitted the timesheet for approval. You can edit the time any time before submitting the timesheet.

You can see your submitted timesheets in my timesheet tab with the status of timesheets. You can click on any timesheet to view the details, also you can comment on your submitted timesheets. The submitted timesheets are not editable to the user unless they are rejected by the level of approver. You can filter your timesheet list by project and by status. Export option is used to export the timesheets to pdf and excel file.

If you are part of the level of timesheet approver for any project, you can see the Timesheet Approvals tab. This is where you can approve or reject the timesheets of your team members. You can filter the timesheets by Project Name, Employee Name and Status. Export is used to export the timesheet to pdf and excel file. You can click on any timesheet from the list to see the detailed timesheet submitted by team member and act on the timesheet like approve or reject. You can add comments on task level and on timesheet level.

in time pro provides option to Approve or Reject multiple timesheets at a time by selecting checkboxes from team timesheet list. (Bulk approval)

• You can select the date range from the top to see the timesheets submitted between the selected date range.

• The header section displays the total member count who has submitted the timesheet.

• Total Leaves are the count of leaves taken by team members during selected date range.

• Total Logged Hours are the hours logged by team members

• Total Billed Hours are hours approved and billed by the client.

This is the summary view of timesheets presented in project card view. You can click on any project card to see the timesheets submitted under the project. When you click on any project, a new tab will open which will have Project details like Start Date, End Date, Team Members, Total Leaves applied by team members, Total Logged Hours, Total Billed Hours, and Name of next level approver. This option provides the list view, where you can see timesheets by date with the members who have not submitted their timesheets, members who have submitted their timesheets, and whose timesheets are approved.

On click of Approved and Submitted option, you can see consolidated view of timesheets.

You can send reminders to team members from Action option, whose timesheet is in pending state.

You can add comments while sending reminders to team members who have not submitted the timesheet.

Summary tab has the option to filter the data by projects and users.

As an Owner, working with others in in time pro is as easy as inviting them to join your account. Keep productivity and collaboration going by inviting your team members. Invite the user as either an Admin, Employee, Contractor, Program Manager, Project Manager, or an Accountant.

Send an Invite:

• Click on Settings >> Manage Users

• Click on the Invite User button

• Select the Role you want to give to the user

• Enter user details and from right side select the Login Access you want to give to member to login in to in time pro.

• Select the Reporting Manager of the user.

• Add paid leaves you want to add to users bucket per month.

• Then click on Save.

• Your team member will receive an email with instructions to log in.

Log in Access provided by In Time pro:

• Log in with Microsoft - email verification is not needed

• Log in with Google - email verification is not needed

• Log in with In Time pro - User will receive the email with random password and email verification option in mail.

Using this random password user can login to in time pro and the password can be changed from My Profile section of the user account.

If you are looking to save time from adding each new member one by one manually, you can import your list of members in bulk instead.

Users can import team members to in time pro by following below steps:

• Click on “Import User” from users list

• From the popup download the sample file provided by system.

• Enter your user's data into the excel file by following the sample file.

• Go to in time pro > Manage Users > Import Users > Choose File

• Check Notifications for import file status.

• You want to import and click on Save

Once done you can see added users in the active users list. This list displays the user information in grid view along with the status:

• Email Sent: When the invitation is sent to the user.

• Joined on: When user accepts the invitation/ verifies email address.

Active user list has the option to filter data by selecting Role and User, this is multi selection dropdown where filter can apply on multiple records.

Export option is present to export the data to pdf and excel.

You can edit the data of any user by clicking on action option from active users list.

Edit page has more details than invite user page:

• Personal Information: Information of the user entered while inviting them.

• Account Information: You can see the time zone of the user as well as deactivate the user account.

• Change Password: This is used when admin wants to change the password of any user account, here user will receive email with changed password.

• Leaves: This is the detailed view of member's leaves history with status

• Apps and Productivity: You can define your member's used application as Productive/Unproductive/Neutral (applications tracked from agent app)

• Settings: Capture settings to decide how you want to monitor/track members activities from agent app.

Archived User List:

• This is the list of the users who have been archived by the admin.

• Admin can restore the archived users to Active list.

• Admin can delete any user from Archived list and that deleted user will display in Deleted list.

• Admin cannot edit archived users.

• Bulk option is present to Delete or Restore multiple user records.

• Export option is used to export the list in pdf or excel file.

Deleted User List:

• Users who have deleted from Active and Archived list, will display in Deleted list.

• Admin can restore deleted users to Active list.

• Admin cannot edit deleted users.

• Bulk option is present to Delete or to restore multiple user records.

• Export option is used to export the list in pdf or excel file.

• Delete option from Deleted list will delete the user record permanently from the system and there will be no option to restore that record.

Note: Archived and Deleted users will no longer have access to in time pro.

It displays the Overdue, Outstanding and Draft invoice amount of the clients on top. Recently updated are the clients who have been recently added to the system or recently modified.

Active Client List:

• This is the list view of all active clients whose projects are in progress or in a loop for future development.

• Users can Edit, Delete, and Archive any client from action option. Users can also delete or archive multiple clients by selecting checkboxes on the list and click on Archive/Delete icon from top of the list.

• Users can use the export option to export the client list to pdf or excel file.

• Users can use the search option to search any client record by entering any keyword they want to search.

• “Add Client” is used to create new client records.

Click on the “Add Client” button to create a new client.

• Enter Company Name, Address line, City, State, Country, Zip code, Time Zone, Website, Note

• Upload photo option used to upload the picture. (Only .jpg and .png format is acceptable)

• Users can add multiple contacts from the contact person section. This person will be the point of contact from the client's side.

o User can add contact by entering First name, Last name, Phone, Email.

There are two types of roles:

• Technical Contact - The person with whom we can discuss all technical details.

• Billing Contact - Billing/invoice related details will be discussed with this person.

• User can make any contact as primary contact

• User can edit the contact details of client

Settings - These are the invoice settings of the client

• Send Payment Reminder - Is used to send the payment reminders to client for the invoice. Users can send the reminder based on added days after or before the invoice due date.

• Users can add up to three payment reminders for each client.

• Users can delete any added reminder.

You can Charge Late Fees from client in two ways:

• Percentage: To charge late fees in percentage, enter what percent you would be adding to the total invoice value.

• For e.g.: If the total bill value is $10,000 and you would like to charge 5% as late fee, enter 5 in the given space. So, it will add $500 if a customer fails to pay the bill on time.

• Flat Fee: To charge late fee as flat fee, enter any flat amount that you would charge on the total invoice value.

• For e.g.: If the total bill value is $10,000 and you would like to charge $400 as late fee, enter 400 in the given space.

You can add up to 2 taxes on the late fee charged on a particular invoice.

• To add tax, click on Add Taxes button for adding the first tax.

• To delete tax, simply click the dustbin icon, visible just beside Tax Information

Currency Language - Is where the user can select the language and currency of the client.

Details of the client like Organization Name, Profile Picture, Primary Contact details will display on the client details page.

• In Draft amount is the total amount of invoices whose status is in draft.

• Unbilled Time is the total of unbilled time entries of team members.

• Users can edit the client details by clicking on pencil icon from top right corner.

• “Generate Statement” will generate the payment statement of the client. It must have options to select start date and end date. Based on selected time duration statement will get generate. This statement is all about the invoice payment details of the client.

There are two tabs present on the client details page:

• Invoice: All the invoices generated for this client will be displayed here on this tab

• Projects: All the projects belonging to this client will be displayed on this tab.

Archived Client List:

• This is the list of clients who have been archived by the user.

• Users can restore the archived clients to Active client list.

• Users can delete any client from Archived client list and that deleted client will display in Deleted client list.

• User cannot edit archived clients

• Bulk option is present to Delete or to restore multiple client records.

• Export option is used to export the list in pdf or excel file.

Deleted Client List:

• Clients who have been deleted from Active clients and archived clients will display in Deleted client list.

• Users can restore deleted clients to active clients.

• User cannot edit deleted clients

• Bulk option is present to Delete or to restore multiple client records.

• Export option is used to export the list in pdf or excel file.

• Bulk option is present to Delete or to restore multiple client records.

• Delete option from Deleted client list will delete the client record permanently from the system and there will be no option to restore that record.

Team Tracking:

You can track real time activities of your employees from Team Tracking tab.

Header part displays tracked data of current date:

• No. of Employees (if you are project manager then you can see employees who are part of your project)

• "Currently Working" are the employees who have logged in from agent application.

• "Currently Slacking" are the employees who uses unproductive applications.

• "Currently Offline" are the employees who have not logged in for a day.

• Productivity of active employees is calculated based on the formula defined in App Productivity >>roductivity Calculation module.

• Filter By Organization is used to filter out users based on their organization unit

• Filter By Project is used to filter users list based on their assigned project

• Filter By Member is used to filter user's record

• Sorting - Newest on Top and or Oldest on Top, sort users list according to their logged in time (Arrived time)

• Team tracking list displays the real time activities of your active employees where you can see member's live location, Device they are using, Internet speed and Provider, Active Task, Arrived At, Left At, Time at Work and Currently Using application

• You can take live screenshot of the members machine by clicking on “Take Screenshot” option from action option.

• You can click on any members record to see their tracked activity details.

Productivity Tab:

• Productivity details >> Arrival Time, Left Time, Productive Time, Active Time, Time at Work, Place in Group, Effectiveness, Productivity

• Productivity Bar >> Displays Productive/Unproductive/Neutral/Idle and Private Time of the member

• Application usage based on App Category in pie chart view

• Captured screenshots of the member machine

Pending Tab:

• Team members submit their offline from productivity bar. They can define the time entry as Productive/Unproductive or Neutral

• The pending list is where you can see the list Offline(idle) time entries submitted by team members. You can approve or reject the time entry from the list. Once you approve any time entry that time will reflect on active time of the user’s time and attendance page. If the time entry rejected, then the time will not reflect in active time.

• Export option is used to export the list to pdf and excel file.

• “Total Offline Time” is the total time of offline time entries submitted by team members which is in pending state.

• “Productive” is total productive time submitted by members.

• “Unproductive” is total unproductive time submitted by members.

• “Neutral” is total neutral time submitted by members.

Approved Tab:

• Once offline time of team member is approved, then it will display on approved list.

• “Total Offline Time” is the total time of offline time entries submitted by team members which is in pending state.

• “Productive” is total productive time submitted by members.

• “Unproductive” is total unproductive time submitted by members.

• “Neutral” is total neutral time submitted by members.

Declined Tab:

• Once offline time of team member is rejected, then it will display on declined list

• Export option is used to export the list in pdf and excel

• “Total Offline Time” is the total time of offline time entries submitted by team members which is in pending state

• “Productive” is total productive time submitted by members

• “Unproductive” is total unproductive time submitted by members

• “Neutral” is total neutral time submitted by members

Location Tracking:

Location Tracking allows organization owners and managers to view current locations of their team members/employees. This location is tracked from agent application of member’s machine. Location Tracking tracks all the locations from where the user has worked from their machine. It tracks Start time, end time and time spent on each location.

You can click on any user record from the map to see the details like:

• Username, profile pictures

• IP Address of user's machine

• Last Worked Time

• Location

• Work Status

• You can click on “View Details” to see users work locations if changed throughout the day >> It shows exit time from the location along with time spent on the location.

You can see your tracked activities in time and attendance:

Your name, Profile Image, Role, Time Zone, Working Hours

Productivity Tab (Calculated from agent application)

Productivity details >> Arrival Time, Left Time, Productive Time, Active Time, Time at Work, Place in Group, Effectiveness, Productivity

• Productivity Bar >> Displays Productive/Unproductive/Neutral/Idle and Private Time in graph view.

• Application usage based on App Category in pie chart view

• Captured screenshots of your machine

You can add your offline time from your productivity bar, and it goes to your manager for approval, once manager approves the time then the time will reflect on your active time.

You can select Private Time mode from Time Tracking module which will stop tracking of your activities from Agent App, and it will display as private time on your productivity bar.

Pie chart view of application tracking shows the applications you have used with the time spent on each application. You can export the applications to an excel file.

The screenshots at the bottom are the captured screenshots of your machine, see all options that will take you to the main screenshot menu where you can see the list of screenshots captured in a day.

If you want to see your tracked activities of any day, you can select the date from the calendar, and it will display the activities.

You can set multiple screen-capturing requests based on team requirements and view them at any given time. In Time pro, offers multiple ways of tracking, depending on whether employees are using personal or company-owned computers. Screenshots capturing can be manual OR automatic (based on working hours or the settings provided from capture settings at global and user level).

All activities, including hourly screenshots, can be tracked automatically on company computers using an agent application. You can turn off screenshots capture settings for users to secure sensitive data.

To see screenshots of any user you can filter the user from filter by user dropdown. Filter by project will display screenshots of the members who are part of the project.

Sorting will sort the screenshots on Newest on Top and or Oldest on Top based on the captured time.

Screenshot capturing is divided into slots of one hour. Each hour represents captured screenshot between the time duration mentioned in the Company Profile settings. You can click on view screenshots to see captured screenshots. You can also delete any screenshot.

Additionally, the Agent App determines if employees are Active or Idle based on the activity from their keyboard or mouse clicks. This also helps in calculating the effective working hours for each employee.

If you want to see the screenshots of any previous day you can select the date from the calendar.

This is an intelligent work monitoring functionality that helps you monitor your team members real-time work status. You can track the URLs and apps visited by employees and you can also find out the frequency of their visits and the amount of time spent on each website or app each day.

You can check both individual usage and team usage through a pie chart, filter them, and export the data to pdf and excel file.